The management of the budgeting process in UK polytechnic libraries is described, with particular reference to recent changes in the organisation and governance of polytechnics and major colleges. Issues addressed include: the funding process; policy considerations in determining library budgets; the allocation of book funds; staffing and equipment budgets; the use of income; the operation of virement and carry-forward provisions.
A ZBB exercise was carried out at Aston University Library in 1984-85. Though no experience was available, the exercise proved useful in analysing in detail all the library tasks and assigning costs to each. Two other important factors were: a clearly defined development policy, and acceptable performance indicators.
Using data drawn from interviews with staff at South Bank Polytechnic in 1985, the attitude of non-professional staff to automation, the ways in which they can prepare for such a move, and the effect of automation on job satisfaction are all considered. The prospect of automation is disturbing to non-professional staff; reassurance needs to be given by a systems librarian who is interpersonally as well as technically skilful. Automation training must emphasise jobs and purposes rather than technology and hardware; it should allow for different learning styles, be conducted informally in small groups, and include hands-on experience. Automation will succeed best where participative management is practised, but no single approach to automation will work in every environment; the manager′s job is to find the "best fit" between the organisation and the style of automation adopted.
The article explores the role of information brokers and information consultants, their development, reasons for their emergence, their main characteristics and activities and their relations with libraries. Finally, the future of information brokers consultants is examined.
The professionalisation of library and information work in England appears to have had an impact on the library assistants′ perceptions of their work. The failure of some senior members of staff to entrust their subordinates with authority and responsibility appears to engender feelings of mistrust. As the library becomes bigger and more complex, petty hierarchies develop within sections, resulting in some library assistants getting less variety of jobs and less information. This brings about a condition of low trust relationship. What is needed is a more human-oriented approach, with more attention being paid to job content; intellectual stimulation (scope for creative thinking); training of a professional nature (scope for personal development); achievement, self respect, promotion and pay.
The importance of equal opportunities in recruitment and selection is assessed with particular reference to the way equal opportunities can improve recruitment and selection while at the same time maximising opportunities for groups who have previously suffered from discrimination.
The question "What is management?" is posed. A number of approaches are described and it is suggested that gut reaction and management by fear are no longer appropriate. Management skills are also examined and approaches to develop these identified.
The article summarises the problems affecting newspaper collections management and the failure of library co-operation with books in Nigerian libraries and proposes that the Federal Government creates a National Newspapers Project (NNP) which will set standards for the maintenance of the following bibliographic tools: newspaper directories, library lists of newspapers, state and national union lists of newspapers, indexing and indexes, and computerised data-bases and also co-ordinate and supervise newspaper acquisition, preservation, storage, joint research, joint publications, development of special collections, provision of reference facilities, inter-library supply of photocopies and secondment of specialist staff. The NNP will augment its annual budgetary allocations with special grants from governments, foundations, firms, organisations and individuals. Finally, the article urges the Nigerian Library Association to persuade the Federal Government to create a National Newspapers Project.
The article reviews and describes the stages of an information consultancy project, using the example of the establishment of a library and information unit in the management training centre of a large financial institution. The stages dealt with are: initiation; data collection; data analysis; presentation of results and implementation. The article concludes with some general reflections drawn from the case study on important factors in successful information consultancy and on the qualities needed by a successful information consultant.
The budgeting process in university libraries is assessed. Following consideration of the political context, approaches to costing of staff activities are discussed and other expenditure which has to be given priority either in compiling estimates or in setting a budget are identified. The various approaches to the control of serials expenditure and the allocation of the book budget between departments are considered in some detail, particularly the reasons for using and the factors which can be used in creating a formula. The political problem of presenting the budget to a Committee is highlighted and ways of keeping within the budget through the year are described.
A description of quality circles, their purpose and application is given, together with a brief reminder of their background and history. Examples of quality circles in use in Knowsley Careers Service, Warwickshire Public Libraries and Kodak (Merseyside) are used to illustrate them in working practices. Considerations, criteria and essential factors for success, which organisations should take into account before starting quality circles, are discussed as well as how to maintain commitment in a work situation.
The objectives and strategy of the Economic Recovery Programme (ERP) or Structural Adjustment Programme (SAP) in the West African economy are examined, focusing on the disastrous effects on library materials acquisitions. The causes of foreign exchange scarcity and reasons for the poor performance of libraries in acquisitions under the ERP SAP are explored. A strategy for sustaining acquisitions in austere times is suggested, concluding with a warning against the marginalisation of education and the library service.
A Library Association Workshop is described which introduced the NVQ system of transferable qualifications. There is a brief synopsis of recent developments, together with their implications for the library profession.
The importance of good management in information organisations is discussed, together with the need for management education for information professionals. Using the situation in Ghana as an example, the types of education being offered in both the library school and other continuing education programmes are explored. An examination is made of the weaknesses of the programme as well as future trends. It is concluded that, although the teaching of management is important in African library schools, every effort should be made to ensure that the academic levels and local situations are taken into account when planning management education programmes.
A report is developed from Library Management, Vol. 12 No. 3, and examples of quality and excellence in local government are given. Ways in which local authorities are improving their services are examined and a brief look at the recommendations in the Citizens′ Charter is taken.
In times of frequent change, special libraries are facing constant financial scrutiny. To carry out budgeting effectively librarians therefore need training in financial management and good accounting skills. With help from the accounts department the librarian should investigate cost analysis and value assessment and pursue thorough effective constant revision of the budget, record-keeping and data capture. Properly analysed information and clear presentation, to ensure senior management has a straightforward exposition of the facts, improve the chances of success.
The past, present and future of budgeting and financial control in British public libraries are discussed, with particular reference to the problem of expenditure cuts. The possibilities of zero-base budgeting and PPBS are considered.
Staff development efforts by Abubakar Tafawa Balewa University Library, Bauchi are discussed, with particular reference to the area of computer literacy courses. The purchase of a microcomputer (Turbowriter) and steps being taken to acquire CD-ROM are reviewed as practical efforts towards computerisation in the University Library and suggestions are made for its success. Staff development and retention are advocated for effective computerisation of any library system.
A brief report of a recent conference on quality and excellence in local government is given. The report includes examples of initiatives taken by several authorities and describes the work of Tom Peters in encouraging quality and excellence in organisations. Further examples of quality in local authorities will be described in a subsequent article.